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Expenses

Record business expenses and post them to the general ledger with a few clicks.

Creating an Expense​

  1. Go to Expenses → New Expense
  2. Enter:
    • Date of the expense
    • Supplier (optional, from Contacts)
    • Description
    • Amount (gross, including VAT)
    • Expense account (e.g. 6000 Rent)
    • VAT rate applicable to this expense
  3. Save

The expense is saved as Pending.

Expense Lifecycle​

Pending → Posted
        → Cancelled
StatusDescription
PendingRecorded but not yet in the ledger
PostedJournal entry created, ledger updated
CancelledReversed

Posting to the Ledger​

Posting an expense creates a journal entry. For a rent payment of CHF 1,000 + 8.1% VAT:

Debit   6000  Rent                   CHF 1,000.00
Debit   1170  Input VAT (8.1%)       CHF    81.00
Credit  1020  Bank                   CHF 1,081.00

Input VAT (Vorsteuer) is tracked separately so it can be offset against output VAT at settlement time.

Expense Categories​

Expenses use the chart of accounts for categorisation. Common expense accounts:

AccountDescription
4000Material and merchandise costs
5000Salaries and wages
6000Rent
6100Maintenance and repairs
6300Insurance
6500Energy and utilities
6700Telecommunication
6800Office supplies
6900Travel and entertainment

Linking to a Bank Transaction​

After importing a bank statement (see Banking), you can reconcile an expense directly with its bank transaction — marking both as matched.